Free HR templates (UK)

Overtime & TOIL

TOIL policy template

A complete 11-clause time-off-in-lieu policy: accrual, prior approval, recording, a 3-month expiry, leaver payouts and NMW safeguards.

Get the template → Sickness & absence

Return-to-work interview questions

Ready-to-use question sets for any absence, longer absences and sensitive situations - plus how to structure the 10-minute conversation.

Get the questions → Time off & leave

Carer's leave policy

The one-week statutory entitlement done properly: day-one eligibility, half-day flexibility, notice rules and postponement limits.

Get the template → Time off & leave

Neonatal care leave policy

Up to 12 weeks' day-one leave for parents of babies in neonatal care - entitlement, pay rules and a compassionate process.

Get the template → Time off & leave

Parental bereavement leave policy

A gentle, complete two-week entitlement policy with a compassion-first process - written for the hardest conversations.

Get the template → Wellbeing

Stress risk assessment

An individual assessment built on the HSE Management Standards - Demands, Control, Support, Relationships, Role, Change.

Get the template → Managing people

Performance improvement plan (PIP)

Fair objectives, real support, 2/4/8-week reviews and honest outcomes - aligned to the Acas Code and ready for the 2027 rules.

Get the template → Onboarding

New starter checklist

Everything to collect before the first payday - and which two items actually carry statutory deadlines.

Get the checklist → Flexible working

Flexible working response letters

Acknowledge, approve, refuse and answer an appeal - with guidance on the one paragraph you can't template.

Get the letters → Time off & leave

Medical appointments policy

The everyday approach plus the four statutory exceptions - and why appointments should never be logged as sickness.

Get the policy → Rotas & working time

Weekly rota template

A rota grid with the Working Time rest checks built in - download the CSV for Excel, Numbers or Sheets.

Download the rota → Rotas & working time

4-week rolling rota

One repeating pattern, everyone offset by a week - built so a late shift never runs into an early one.

Download the pattern → Rotas & working time

Weekly timesheet

Start, end, break and hours - plus the minimum wage check most timesheet templates leave out.

Download the timesheet → Overtime & TOIL

TOIL tracker

Hours earned, approver, hours taken and a running balance - with the expiry column that keeps it honest.

Download the tracker → Compliance

DBS check policy

Role-to-level mapping, the re-check cycle, fair handling of disclosures - plus a downloadable renewal tracker.

Get the policy → Sickness & absence

Attendance warning letters

Invite, outcome and appeal for a formal attendance process - plus the four checks worth doing first.

Get the letters → Sickness & absence

Occupational health referral letter

The job's real demands, the absence summary, consent wording - and questions that beat "please advise".

Get the letter → Sickness & absence

Phased return to work plan

Week-by-week build-up, adjustments, check-ins, pay and the review point - with a worked four-week example.

Get the plan → Time off & leave

Annual leave request form

Details, dates, half days, balance check and the manager decision - plus the statutory notice rules behind it.

Get the form → Managing people

Exit interview form

Fifteen questions across role, management, culture, pay and the decision to leave - plus who should run it, and when.

Get the form → More

Looking for something else?

More templates land every month. Meanwhile the guides cover holiday rules, SSP, TOIL, rotas and more - organised by topic.

Browse the guides → Expenses & travel

Expenses policy template

Thirteen clauses covering mileage, subsistence, company cards, receipts, deadlines and approval limits - with the HMRC conditions written in.

Download the policy → Benefits & pensions

Benefits policy template

Eleven clauses: pension, salary sacrifice, leave, sick pay, family leave, what happens to benefits during leave, and how a benefit can be changed.

Download the policy → Employment law

Written statement template

Sixteen clauses covering every particular section 1 requires, in the order the section lists them - including probation and training.

Download the statement → Compliance

Anti-harassment policy template

Eleven clauses written for the preventative duty - third-party harassment, a reporting route that bypasses the line manager, and the records that prove it.

Download the policy → Rotas & working time

Working time opt-out agreement

A regulation 5 opt-out - individual, voluntary, cancellable on seven days' notice, and explicit that it covers the 48-hour average only.

Download the agreement → Managing people

Grievance procedure template

Ten clauses, including the two most policies omit: the grievance about your own manager, and the overlap with a disciplinary.

Download the procedure → Managing people

Job description template

Requirements split into essential and desirable, each one assessable - so the description doubles as your scoring criteria.

Download it → Managing people

Interview scorecard

A 1-4 scale, criteria from the job description, and a sentence of evidence per score. Written on the assumption the candidate may read it.

Download it → Managing people

Offer letter template

A conditional offer with the conditions written down - because an unconditional offer, once accepted, is a contract you cannot withdraw.

Download it → Compliance

HR data retention schedule

The five HR retention periods genuinely fixed in law, with sources - and a defensible way to set the many that are not.

Download the schedule →