Free HR templates (UK)
Copy-and-adapt documents written for UK employers - each with plain-English guidance on what to change and the legal caveats to know. No sign-up walls.
Browse the templates
The full document lives on each page - copy it straight into your handbook, or download it. All 45 download free, with no email address asked for.
Record of processing activities
Every Article 30 field as a CSV, pre-filled with the eight HR activities almost every employer has.
Get the record → Data protectionEmployee privacy notice
Every Article 13 item, including the right to complain to you that became compulsory on 19 June 2026.
Get the notice → Policies & handbookEqual opportunities policy
The nine protected characteristics, what is unlawful, who is responsible and how to raise a concern.
Get the policy → Policies & handbookWhistleblowing policy
Updated for 2026: sexual harassment is now a protected disclosure. Day-one protection, explained.
Get the policy → Health & safetyDSE workstation checklist
A self-assessment for office, home and hybrid workers, with the rules on eye tests, breaks and records.
Get the checklist → Managing peopleAppraisal form
Self-assessment, objectives, manager review and a development plan, on a form that takes an hour.
Get the form → Running the companySupplier register
Sixteen columns for contracts, renewal dates, data processing and insurance, as a CSV.
Get the register → Discipline & grievanceDisciplinary policy template
Ten clauses that follow the Acas Code in the order a case runs: investigation, hearing, companion, warnings and appeal.
Get the template → PoliciesEmployee code of conduct
The standards your disciplinary procedure refers to: respect, honesty, conflicts, gifts, confidentiality and raising a concern.
Get the template → Health & safetyHealth and safety policy
The three parts HSE asks for - statement of intent, responsibilities and arrangements - required in writing at five employees.
Get the template → Flexible workingHybrid working policy
Office days, equipment, home workstation checks, data security and costs, with the flexible working rules kept in view.
Get the template → Running the companyCompany asset register
Fourteen columns to track laptops, phones and keys by person, plus the return clause that makes a deduction lawful.
Get the register → ComplianceRight to work check checklist
The three check routes, what to copy and record, the 2-year retention rule and the follow-up dates that must not slip - gov.uk verified.
Get the checklist → Choosing softwareHR software requirements checklist
The buying checklist: core jobs, UK statutory must-haves, pricing questions in writing, and the exit questions that disqualify vendors.
Get the checklist → Overtime & TOILTOIL policy template
A complete 11-clause time-off-in-lieu policy: accrual, prior approval, recording, a 3-month expiry, leaver payouts and NMW safeguards.
Get the template → Sickness & absenceSickness absence policy
Reporting, certification, sick pay, return-to-work and triggers in one policy - with the exclusions a trigger system needs to stay lawful.
Use the template → Sickness & absenceReturn-to-work interview questions
Ready-to-use question sets for any absence, longer absences and sensitive situations - plus how to structure the 10-minute conversation.
Get the questions → Time off & leaveCarer's leave policy
The one-week statutory entitlement done properly: day-one eligibility, half-day flexibility, notice rules and postponement limits.
Get the template → Time off & leaveNeonatal care leave policy
Up to 12 weeks' day-one leave for parents of babies in neonatal care - entitlement, pay rules and a compassionate process.
Get the template → Time off & leaveParental bereavement leave policy
A gentle, complete two-week entitlement policy with a compassion-first process - written for the hardest conversations.
Get the template → WellbeingStress risk assessment
An individual assessment built on the HSE Management Standards - Demands, Control, Support, Relationships, Role, Change.
Get the template → Managing peoplePerformance improvement plan (PIP)
Fair objectives, real support, 2/4/8-week reviews and honest outcomes - aligned to the Acas Code and ready for the 2027 rules.
Get the template → OnboardingNew starter checklist
Everything to collect before the first payday - and which two items actually carry statutory deadlines.
Get the checklist → Flexible workingFlexible working response letters
Acknowledge, approve, refuse and answer an appeal - with guidance on the one paragraph you can't template.
Get the letters → Time off & leaveMedical appointments policy
The everyday approach plus the four statutory exceptions - and why appointments should never be logged as sickness.
Get the policy → Rotas & working timeWeekly rota template
A rota grid with the Working Time rest checks built in - download the CSV for Excel, Numbers or Sheets.
Download the rota → Rotas & working time4-week rolling rota
One repeating pattern, everyone offset by a week - built so a late shift never runs into an early one.
Download the pattern → Rotas & working timeWeekly timesheet
Start, end, break and hours - plus the minimum wage check most timesheet templates leave out.
Download the timesheet → Overtime & TOILTOIL tracker
Hours earned, approver, hours taken and a running balance - with the expiry column that keeps it honest.
Download the tracker → ComplianceDBS check policy
Role-to-level mapping, the re-check cycle, fair handling of disclosures - plus a downloadable renewal tracker.
Get the policy → Sickness & absenceAttendance warning letters
Invite, outcome and appeal for a formal attendance process - plus the four checks worth doing first.
Get the letters → Sickness & absenceOccupational health referral letter
The job's real demands, the absence summary, consent wording - and questions that beat "please advise".
Get the letter → Sickness & absencePhased return to work plan
Week-by-week build-up, adjustments, check-ins, pay and the review point - with a worked four-week example.
Get the plan → Time off & leaveAnnual leave request form
Details, dates, half days, balance check and the manager decision - plus the statutory notice rules behind it.
Get the form → Managing peopleExit interview form
Fifteen questions across role, management, culture, pay and the decision to leave - plus who should run it, and when.
Get the form → MoreLooking for something else?
More templates land every month. Meanwhile the guides cover holiday rules, SSP, TOIL, rotas and more - organised by topic.
Browse the guides → Expenses & travelExpenses policy template
Thirteen clauses covering mileage, subsistence, company cards, receipts, deadlines and approval limits - with the HMRC conditions written in.
Download the policy → Benefits & pensionsBenefits policy template
Eleven clauses: pension, salary sacrifice, leave, sick pay, family leave, what happens to benefits during leave, and how a benefit can be changed.
Download the policy → Employment lawWritten statement template
Sixteen clauses covering every particular section 1 requires, in the order the section lists them - including probation and training.
Download the statement → ComplianceAnti-harassment policy template
Eleven clauses written for the preventative duty - third-party harassment, a reporting route that bypasses the line manager, and the records that prove it.
Download the policy → Rotas & working timeWorking time opt-out agreement
A regulation 5 opt-out - individual, voluntary, cancellable on seven days' notice, and explicit that it covers the 48-hour average only.
Download the agreement → Managing peopleGrievance procedure template
Ten clauses, including the two most policies omit: the grievance about your own manager, and the overlap with a disciplinary.
Download the procedure → Managing peopleJob description template
Requirements split into essential and desirable, each one assessable - so the description doubles as your scoring criteria.
Download it → Managing peopleInterview scorecard
A 1-4 scale, criteria from the job description, and a sentence of evidence per score. Written on the assumption the candidate may read it.
Download it → Managing peopleOffer letter template
A conditional offer with the conditions written down - because an unconditional offer, once accepted, is a contract you cannot withdraw.
Download it → ComplianceHR data retention schedule
The five HR retention periods genuinely fixed in law, with sources - and a defensible way to set the many that are not.
Download the schedule →Also here: All free resources · 79 guides · 27 calculators · 15 comparisons
Policies are better as product features
A TOIL policy is a page in a handbook - in CoDash it's a workflow: overtime submitted, approved, accrued as TOIL days and booked as leave, all tracked automatically.